General Policy Statement
The service and consumption of alcohol beverages on the campus of Furman University has been delegated by the Board of Trustees to the administrative jurisdiction of the President of the University. Consistent with applicable federal, state and local laws and regulations, and with oversight from the Board of Trustees, the President (or their authorized designee) shall establish administrative policies relating, among other things, to the venues at which alcoholic beverages may be served or consumed, the requisite supervisory protocols for such venues, and any special conditions for particular events. This administrative policy has been adopted subject to (i) the continuing applicability of the University’s student conduct and student organization codes currently in effect relating to the service and consumption of alcohol beverages by students of the University and (ii) the Board of Trustees’ directive that the University will neither apply for nor obtain in its own name any license for the service of alcohol beverages. The President or their designee shall report to the Board of Trustees (or its designated Committee), at least annually, any revision or other change to this administrative policy or to any of the other policies or protocols of the University relating to the service or consumption of alcohol beverages.
The following locations and venues at the University are authorized for service and consumption of alcoholic beverages, provided that such activity at the venue is supervised and regulated by the University’s food service provider or other University approved catering service, utilizing the third party’s alcohol licenses.
- Cherrydale Alumni Center
- Hartness Pavilion, Trustee and Faculty Dining Rooms
- Furman University Golf Course
- Garden Room of the Chapel
- Herring Center for Continuing Education
- Paladin Tower at the Football Stadium
- Timmons Arena
- The David E. Shi Center for Sustainability
- The Vinings Clubhouse
- Trone Student Center
- Younts Conference Center
When approved and supervised by the Associate Vice President for Religious Life or their authorized designee, wine may be used during religious ceremonies in the Charles Ezra Daniel Memorial Chapel.
Special Conditions for Student Events
Student Government Association recognized student organizations may host events involving alcohol in the above referenced venues and locations on campus. Approved student organizations are required to follow the procedures outlined in the Furman University Student Handbook and by their national organization risk management policies. All approved student events must be supervised by the Furman University Police or their designees at the expense of the organization and the service of alcohol must be supervised and regulated by University’s food service provider or other University approved catering service, utilizing the third party’s alcohol licenses.
Special Events Approved by President
For any event not directly involving attendance and participation by students, the President of the University, on a case-by-case basis, may authorize the service and consumption of alcohol at other venues on the Furman campus to persons of legal drinking age.
The consumption of alcohol beverages in the North Village and Vinings apartment complexes is permitted inside the individual apartment units by persons of legal drinking age; however, the consumption of alcohol at these complexes is not allowed outside the apartment units. Individual student and student organizations use of alcohol, including at these housing complexes, are otherwise under the governance set forth in the Student Handbook.
Bias Incident Response & Support
Furman University is a person-centered community, emphasizing the prime worth of persons and encouraging concern for others. Acts that are an affront to this core value of the institution will not be tolerated. Accordingly, Furman has implemented a Bias Incident Response & Support (BIRS) plan.
The BIRS plan addresses bias incidents occurring within the University community that involve students, staff, faculty, and visitors to campus.
BIRS is not a disciplinary procedure. Rather, the BIRS plan ensures that an individual who perceives they are the victim (Complainant) of a bias incident have access to appropriate support systems. Furthermore, the BIRS plan coordinates the response to incidents affecting campus climate. In all but the most severe cases affecting campus climate, the University will honor the wishes of the Complainant(s) when determining an appropriate response. In so doing, the University seeks to empower the Complainant.
Examples of support offered by the BIRS plan include:
- Assigning a trained support person;
- Connecting faculty to their faculty ombudsperson;
- Connecting staff to their staff ombudsperson;
- Connecting students to counseling services, chaplaincy, or student success coordinators;
- Adopting reasonable interim measures such as housing relocation, academic assistance, etc.; and
- Other support efforts designed to ameliorate negative effects the Complainant(s) may experience.
Sample responses offered by the BIRS plan include:
- Initiating appropriate investigative and disciplinary processes for violations of University policy;
- Arranging mediation when safe to do so;
- Notifying the campus of the incident when appropriate;
- Facilitating dialogues, awareness campaigns, etc. either across campus or in targeted populations;
- Tracking trends to develop interventions and preventative strategies; and
- Other measures designed to stop biased behavior and prevent reoccurrence.
The BIRS plan does not override the responsibility or authority of any University office designated to address complaints of alleged discrimination, harassment or hate crimes. Rather, it seeks to complement the work of these offices.
III. Definition of a Bias Incident
A bias incident is any conduct that serves no scholarly purpose appropriate to the academic environment and demonstrates bias against an individual or group based on any facet of the individual’s or group’s identities. Bias incidents may take the form of, but are not limited to:
Vandalism or defacement of personal or university property (e.g. drawing swastikas, hanging nooses, erecting burning crosses, etc.);
Display or use of epithets or slurs;
Culturally offensive gestures;
Theme parties that encourage people to wear costumes or act in ways that reinforce stereotypes or are otherwise demeaning; or
Electronic, physical, verbal, or graphic threats or intimidation
The expression of an idea or point of view some may find offensive or charged is not necessarily a bias incident. As a community of liberal learning, Furman University maintains its commitment to freedom of inquiry and excellence in the quest for truth.
For the purposes of the BIRS plan, a bias incident may include any of the following:
IV. Preserving Evidence
Preserving evidence is essential to the University responding to bias incidents. Please act immediately to preserve evidence.
If you experience or witness a bias incident, please do the following to document it:
- If you experience a written slur or discover graffiti, do not erase it.
- If you have a camera or cell phone camera, take a picture of any evidence, such as physical injury, damaged property, or a license plate.
- If the incident is verbal, please write down exactly what was said to the best of your recollection.
- Retain the contact information of any possible witnesses.
V. Procedures for Reporting Bias Incidents
Students, staff, faculty and visitors to campus who perceive that they have experienced a bias incident, as well as those who are witnesses to a bias incident, are urged to report it immediately by one of the following means:
- Complete the Online Report
- Complete an in-person report to:
- Dean of Faculty (faculty), 864-294-3043, Administration Building
- Furman Police (faculty, staff, student, or visitor to campus), 864-294-2111, 011 Hipp Hall
- Human Resources (faculty or staff), 864-294-2217, Suite 108 Lay Physical Activities Center
- Student Life (student), 864-294-2202, Suite 215 Trone Student Center
- Anonymously via:
- The Furman’s Campus Conduct Hotline at 866-943-5787
- The Live Safe App available for iPhone or Android (choose Furman as School or Agency)
- Confidentially via:
- The Counseling Office; or
- The Office of Spiritual Life
The University may attempt to address bias incidents reported anonymously based on the information provided, though an anonymous report may hinder the ability to respond effectively. Confidential reports are only acted upon in the reporting of aggregate statistics.
VI. BIRS Plan Implementation
- All reports received will be reviewed by the Chief Diversity Officer (CDO), Title IX & ADA Coordinator, and University Chaplain or their designees.
- The CDO or his/her designee will apprise the Senior Administrative Team as appropriate.
- The Complainant(s) who files the report will be contacted within 24-72 hours by a support person (BIRS Support Person) from the Bias Incident Response Team; reports will be prioritized by severity of the alleged incident.
- The CDO may convene additional members of the University to make recommendations regarding response and support. If warranted by the severity of the incident, a University response to the incident will be developed and implemented in a timely manner.
- Concurrent with the BIRS plan, the University may conduct investigations into violations of University policy using existing processes such as, but not limited to, the Sexual Misconduct Policy, the Student Disability Grievance Procedure, Student Conduct Procedures, or University Grievance procedures.
- The BIRS Support Person will maintain communication in order to advise the Complainant(s) of response and support options and advocate for Complainant(s) throughout response and support plan.
- The CDO will maintain a record of the incident, support, and response.
VII. Bias Incident Response Team
The Bias Incident Response Team includes members of the University community who are available to serve as a BIRS Support Person to students, staff, faculty and visitors to campus who may have experienced a bias incident.
Members of the Bias Incident Response Team include:
- Michael Jennings, Chair (CDO & faculty, Education)
- Kristin Austin (Human Resources)
- Jim Benes (Facilities)
- Henry Blake (Furman Police)
- Rob Carson (Academic Assistance & Athletics)
- Courtney Firman (Housing & Residence Life)
- Neil Jamerson (Student Life)
- Katie Stover (faculty, Education)
- Kate Taber (Spiritual Life)
Additionally, the team includes students who assist in outreach and promotion efforts related to the Bias Incident Response & Support plan.
Decision-making process and notification
The Provost and the Vice President for Academic Affairs is responsible for decisions to cancel, delay, or modify class schedules due to inclement weather. They rely on the University Police and the National Weather Service for information on weather and road conditions affecting the campus. Scheduled cancellations or modifications due to inclement weather are typically made by 10:00 p.m. on the preceding day, or no later than 6:00 a.m. on the day the inclement weather is expected. During inclement weather common sense safety precautions should be taken - if you are unable to safely travel to or across campus, then please stay put. If the decision is made to cancel, delay, or otherwise modify class schedules due to inclement weather, the University will use the following means to communicate with students, faculty, and staff:
- University Communications will notify local radio and TV stations.
- University Communications will post decisions on Furman’s web page.
- University Police will send email and text messages through the Furman Emergency Alert System. To confirm your emergency contact number visit MyFurman.
- University Police will maintain a recorded message on the University’s Weather line: 864-294-3766.
Operating hours of Dining Hall, Duke Library and Trone Student Center
At the end of the recording at 864.294.3766, the caller will be advised for the Library, Dining Hall and Trone Student Center hours, to press “0” now. This will take the caller to another recording with that information. Each of these areas has access to their recording to make updates as needed.
Delay in starting classes and reporting for work
If a decision is made to delay classes, the announcement will indicate a specific time for the start of classes and reporting to work. These times will be based on one of the class starting times as outlined below. Students should go to the class that starts at the time the University has opened.
- Monday, Wednesday and Friday - 8:30 a.m., 9:30 a.m., 10:30 a.m. or 11:30 a.m.
- Tuesday and Thursday - 8:30 a.m., 10:00 a.m., or 11:30 a.m.
- Decisions about evening classes are made separate from day classes.
If inclement weather affecting road conditions occurs during the weekday afternoon or on a weekend, individuals will be advised to contact sponsors of various campus events and activities for information regarding delays or cancellations.
Special work requirements
Some areas on campus (i.e. University Police, Student Health Center, Trone Student Center, Dining Hall, Housing and Residence Life, Library and Facilities Services) must continue to provide services. Each of these areas has developed staffing plans for inclement weather and should review their plan with all employees in their department at this time. During a campus closure due to inclement weather, employees should remain at home unless directed by their supervisor to report for work.
Posting of Signs and Banners
The University recognizes the need for registered student groups and other University sanctioned organizations and individuals to communicate their activities, services, and ideas to the campus community, as well as the need to provide a visually pleasing and organized setting for the campus community to receive such communication.
Only enrolled students, registered student organizations and campus departments may post signs or banners on campus. All items to be posted must have the name of the individual student or registered student organization and/or department clearly identified as the sponsor or the words “sponsored by (name of organization)” on each item. Chalking is only allowed to advertise specific events, can only occur one week prior to the event, and must be removed the day after the event.
The University retains the right to deny posting of any materials on campus. Questions about any part of this policy should be referred to the Office of Student Life.
The following guidelines are intended to outline the procedures by which such organizations and individuals can display and promote campus-related events and programs.
- Promotion of illegal drugs or any other illegal activities in text, graphic or any other form is prohibited. Promotion of alcohol is prohibited except when previously approved by the Assistant Vice President for Student Development or his/her designee.
- Individuals or groups found damaging or tampering with another group’s publicity prior to an event’s occurrence, for any reason, unless otherwise instructed to remove the publicity, will potentially lose the privilege of posting publicity through that medium in the future and may be charged with a student conduct violation.
- Materials should not overlap or conceal other items. Persons who post are asked to be considerate of others who have posted. Posting is on a first-come, first-served basis, and is dependent upon space limitations.
- Signs may be posted on bulletin boards in any academic building. Signs posted elsewhere in academic buildings will be removed.
- Chalking may only occur on exterior sidewalks or roads not commonly used for vehicle traffic. Chalking building walls, interiors of buildings, or roads commonly used for traffic is not allowed.
- Signs cannot be posted on exterior doors, windows, floors or painted surfaces.
- Signs or fliers to be posted in the Trone Student Center stairwell mezzanine or in the PalaDen must be brought to the Information Center in the Hill Atrium and left with the attendant to be displayed. Fliers/signs must be 8-1/2” x 11” or 11” x 14” in size, and will be posted for two weeks, or until the end of the event, whichever comes first. Only one fl yer per organization per event may be displayed in each area. Digital fliers may be submitted to the Assistant Director of Student Organizations & the Trone Student Center for posting on digital displays.
- Signs or fliers posted in campus housing must be approved by Housing and Residence Life who will distribute the fliers.
- Signs or fliers promoting events on campus must contain information substantially similar to the following: Furman University encourages persons with disabilities to participate in its programs and activities. If you anticipate needing an accommodation due to a disability or have questions about the physical access provided, please contact [name and email address of sponsoring department contact person] as soon as possible.
- All signs and chalking should be removed by the originating party within 24 hours after the event has concluded.
- Posting of signs or banners in the dining hall is available at the banner area and the bulletin boards at the entrance of the dining hall. All signs and banners will be taken down for special events at the manager’s discretion. Additional regulations include the following:
- No on-table promotions are allowed in any Dining Services operation except for Dining Services events.
- Informational fliers may be posted on the bulletin boards located at the entrances to the dining hall.
- Banners may not be any longer than floor level of the dining hall mezzanine.
- Banners may not be hung on railings.
- All banners must be dated, indicating the day the banner is hung. Banners will be removed after 7 days. If an individual and/or group wishes to keep the banner, it is the responsibility of the individual and/or group to return to the Dining Hall within the 7-day time period to take down the banner. Writing “do not move” on the banner does not grant the banner permanent residence.
- Dining Services is not responsible for hanging banners or deciding which banners are hung in which spot.
- Dining Services is not responsible for any lost or stolen banners.
- When setting up or removing a banner, all trash must be cleaned up by individual and/or group.
Violation of the Posting Policy may result in the removal of the items. Additionally, sponsoring individuals and/or organizations may be subject to follow-up with the Vice President for Student Life and/or designee. Responsibility for interpreting the University Posting Policy shall reside with the Vice President for Student Life and/or designee.
Risk Management/Off-Campus Programs and Release Forms
As the University’s engaged learning programs have grown, so have off campus activities supporting these programs. As described in File 367.1 of the University Policies and Procedures, insurance coverage is in place for programs that take place on or off campus. Risks involved with off campus programs are greater and more difficult to control, and additional precautions are needed to best protect the University, its students, faculty, and staff. Program directors are responsible for assessing the risks involved with the management of their off campus programs and for collecting and maintaining files of Consent, General Release, and Indemnity Agreements according to the following guidelines. Risk Management and off campus programs are described in File 367.5 of the University Policies and Procedures.
- Consent, General Release, and Indemnity Agreements are not required for faculty and staff travel. Furman employees are covered by insurance and this coverage includes General Liability, Foreign Liability, Excess Liability, and Workers’ Compensation insurance.
- Consent, General Release, and Indemnity Agreements are required any time a student leaves campus as part of some Furman-related course, organization, or activity. This includes, but is not limited to, internships, off-campus research, courses involved in service learning, and class field trips. In addition, this applies to activities that are not officially sponsored by the University if the off-campus activity or event is directed by or required by a University official/employee.
- Signatory Requirements:
- Consent, General Requirement, and Indemnity Agreements for students traveling to other countries, and all students under the age of 18 will require the signatures of parents or guardians.
- Consent, General Release, and Indemnity Agreements for students 18 and older who are traveling within the United States will require the signature of the student traveler only.
- Courses or programs that require students to leave campus several times during the term for field trips or similar activities may fulfill this requirement by securing one release at the beginning of the term. The release should be clearly worded to cover the activity for the full term of the course or program. Two examples of this are intern programs that require repetitive visits, and Heller Service Corps travel.
- Basic information required of all off campus programs, provides a “release” section, the language of which should not be altered unless approved by the Risk Manager or Legal Counsel. Additional space is provided for the program director to include other important provisions and agreements.
- The program director should keep a file of the Consent, General Release, and Indemnity Agreements for no less than seven (7) years.
- Questions about the administration of this policy should be directed to the Risk Manager at Facilities Services.
Sexual Misconduct Policy
Furman’s Sexual Misconduct Policy can be found here.
Tailgating at Major Athletic Events
Furman University provides the opportunity for tailgating at approved venues on the Furman campus for football and other major athletic events. University Athletics, on consultation with University Police, is responsible for designating activities as a major athletic event. The requirements established for tailgating are intended to ensure a safe and enjoyable environment for students, alumni and guests.
Tailgating is permitted for alumni and campus guests (Non-Student Tailgaters) in the athletic event parking lots adjacent to an individual’s parking space as designated by the Athletics Department and/or Furman Police Department. Tailgating that is not adjacent to a parking space must be reserved by registering 14 days in advance with the Athletics Department.
Non-Student Tailgaters will be permitted to set-up no more than four (4) hours prior to the start of the athletic event. Tailgating ends at the start of the athletic event. The tailgate area must be cleaned up, all belongings removed (i.e. furniture) and Furman-provided tents lowered no later than two (2) hours after the conclusion of the athletic event. Rented tables and chairs may be left for Facilities Services to collect.
Open alcohol containers are only permitted for Non-Student Tailgaters who are 21 and older in the area adjacent to an individual’s parking space as set out above. Students may only consume alcohol in the designated location for student tailgating (see Student Tailgates).
- Non-Student tailgating is strictly a “BYOB” event in which individuals who choose to bring their own alcoholic beverages, limited only to beer and wine products, are solely responsible for their disposition and individually assume all liability associated with their choices.
- Individuals are responsible for and expected to follow all federal, state, and local laws, as well as students must abide by the Student Conduct Code and all student organization, group and team policies.
The following behaviors are strictly prohibited:
- Public urination
- Littering in or around tailgating areas
- Activities/games that encourage binge drinking
- Public drunkenness
- Throwing beer cans or other items
- Intentional disruption of other tailgating areas
- Inappropriate language, aggressive behavior or other misconduct that is disruptive to the Furman community
- Staking tents is prohibited. Tents may be held down with sandbags or weights. Shallow sprinkler, electric and natural gas lines run under all tailgating areas.
- Electrical extension cords may not be run across sidewalks or roads.
- Charcoal grills are prohibited. Gas grills are permitted and a fire extinguisher is required.
- Tables, chairs and tents may not be removed from other tailgate spots.
- Trash must be placed in the provided trash bins or bagged and left next to the trash bins.
All individuals are expected to be good neighbors. Individuals who feel their neighbor’s music is too loud and/or offensive are encouraged to talk with their neighbors about the disturbance and/or contact the Furman Police if the disturbance fails to cease. Individuals are expected to comply with reasonable requests.
Catering is available (not required) through Furman Catering. Click here to order online. Orders must be received by 2:00 p.m. at least three (3) business days before the athletic event.
Non-Student Tailgaters in violation of the tailgating policies are subject to action taken by the Furman Police and/or local law enforcement, to include being trespassed from University property. Students in violation of the tailgating policies are subject to action taken by the Furman Police and/or local law enforcement, as well as University disciplinary action as outlined in the Student Handbook.
Further guidelines for students, student organizations, groups and teams are available at Student Tailgates.
Use of University Space
Use of University Space
Robust engagement with all topics that affect society and the human condition allows Furman University to effectively develop students for citizenship, intellectual curiosity, and lifelong learning in the tradition of a liberal arts education. Accordingly, the University has adopted this policy and its focus on the timing, location, and logistics of Events to allow for broad access to University Space. However, the University reserves the absolute right as a private landowner to refuse any request for the use of its space that–in the University’s sole discretion–is either inconsistent with the mission, character, and values of the University, or that may present potential or actual adverse logistic or administrative conditions including, but not limited to, any safety or security concerns. The right of refusal for the use of University Space includes the cancellation of an Event. Note that this policy is not intended to nor should it conflict with the academic freedom of Furman’s faculty.
An Event is broadly defined and interpreted by the University as any planned gathering of individuals or groups, including, but not limited to, performances, forums, rallies, dances, speakers, conferences, concerts, lectures, social functions, celebrations, protests, and other presentations.
The following activities are expressly excluded from the definition of an Event for the purposes of this policy:
- Academic courses offered by the University;
- Individual or group academic study sessions;
- Meetings of the Board of Trustees of the University;
- NCAA-sanctioned athletic events;
- Faculty meetings;
- Staff and Administration meetings;
- Recognized Student Organization meetings;
- University Commencement, Baccalaureate, and Convocations;
- Camps, conferences, and weddings approved by the Director of Conference & Event Services;
- Tailgating, which is addressed by a separate policy that can be found here;
- Events with alcohol, which are addressed by separate policies that can be found here and here;
- University alumni events, provided that they are planned, organized, and supervised by University personnel acting within the scope of their employment; and
- Orientation or other meetings or presentations regularly held or conducted as part of University business operations.
Notwithstanding the aforementioned, the University reserves the right to determine whether an activity on campus is an Event for the purposes of this policy.
An External Registrant includes any unrecognized student organization(s) as well as any person(s) not currently enrolled at or employed by the University who:
- requests to use University Space;
- is primarily responsible for planning, funding, and executing the Event; or
- is so associated with the Event that a reasonable person would conclude the organization or person is primarily responsible for it.
A Facility Operator is a University employee who has primary decision-making responsibility for a University Space and includes, but is not limited to, staff in Athletics, Chaplaincy, Conference & Event Services, McAlister Auditorium, Office of Student Involvement & Inclusion, and Registrar.
An Internal Registrant includes any Recognized Student Organization(s) as well as any person(s) currently enrolled at or employed by the University who:
- requests to use University Space;
- is primarily responsible for planning, funding, and executing the Event; and
- is so associated with the Event that a reasonable person would conclude the organization or person is primarily responsible for it.
The Space Usage Committee is a committee composed of Facility Operators, the Chief Diversity Officer, the Chief of University Police, the University Risk Manager, and one faculty member from the University’s Cultural Life Programs Committee or their designees.
A University Space is any property owned, leased, or operated by the University.
How to Request a University Space
Because the University may require additional consideration before granting a reservation, Internal and External Registrants should make a space request no later than 14 days prior to an Event. Failure to submit a request within 14 days may result in the request being denied without consideration.
To request athletic space, including Timmons Arena, contact Athletics at 864-294-3267.
To request space in the Physical Activity Center (PAC) or challenge course, contact Campus Recreation at 864-294-2414.
To request space in Daniel Chapel (except for weddings or summer camps/conferences) contact the Chaplaincy at 864-294-2133.
To request McAlister Auditorium contact 864-294-3516.
To request space in the Trone Student Center contact the Office of Student Involvement & Inclusion at 864-294-2062. Internal Registrants may also use https://furman.campuslabs.com/engage/submitter/form/start/152307.
Internal Registrants may request academic space by contacting the Registrar at 864-294-2030 or using https://25live.collegenet.com/furman. External Registrants may not request academic space.
Weddings, summer camps/conferences, outdoor space, and all other requests, both internal and external, should be directed to Conference and Event Services at 864-294-2391.
All Registrants should contact the appropriate Facility Operator regarding applicable fees. Internal
External Registrants are responsible for insuring their own property and any business income/extra expense exposure. Under no circumstances will the University be liable for any loss or damage to any property of Registrants.
Space requests can generally be approved by the Facility Operator. However, circumstances like the following may prompt the need for additional consideration by the University prior to granting a reservation:
- Events using outside food services or catering;
- Events using outdoor spaces that also include amplified sound, facilities assistance (e.g. tables, chairs, trash cans, tents, power), traffic and parking assistance (e.g. road closures, clearing lots, directing traffic), art exhibitions, athletic competitions not sanctioned by the NCAA, runs/walks, or carnival rides;
- Events open to the general public that, based on the expected number of attendees or otherwise, may congest free movement around campus, become targets for increased criminal activity, become newsworthy, or otherwise require additional logistical support from campus staff;
- Events that require contracts for talent such as speakers, musical performances, etc. (Internal Registrants may not sign talent contracts. Students should refer contractual matters to the Office of Student Involvement & Inclusion. All others Internal Registrants should refer to the policy 370.5 “Contract Approval and Signature Authority,” which can be found [here]);
- Events that include showing a film or other copyrighted material on campus;
- Events with no prior history on campus and no equivalent comparison;
- Events that were previously disruptive to campus; and
- Events that include minors (Furman undergraduate students who are under the age of 18 are not considered minors for the purpose of this policy).
If a space request may require additional consideration by the University, the Facility Operator can consult the University’s Risk Manager. At the Risk Manager’s discretion, the request may be forwarded to the Space Usage Committee for approval. Alternatively, the Risk Manager may send the request back to the Facility Operator for approval.
Space Usage Committee
The Space Usage Committee meets as needed to consider space requests. Pending requests may be deferred for any length of time or for any reason. The committee is chaired by the University’s Risk Manager and may meet in person, by phone, or electronically. All decisions of the committee are made by a simple majority vote. Quorum exists so long as the University’s Risk Manager, the appropriate Facility Operator, and the Chief of University Police or their designees are able to participate. Until the Space Usage Committee makes a decision, the requested space can be held so no other Internal or External Registrants may request it.
In considering whether to approve the use of University Space, the Space Usage Committee is guided by best practices for safe and orderly Events. These practices include, but are not limited to:
- University-wide events, such as Convocation, Commencement, Homecoming/Reunion, orientation, and Family Weekend have priority over all other events. Similarly, religious observances of a particularly solemn nature receive deference in scheduling. University-wide events as well as religious observances can be found on the University calendar, which is located [here].
- The time, location, and other logistical matters of an Event must not disrupt or otherwise interfere with the operation of the University.
- Internal and External Registrants bear responsibility for ensuring that the Event is accessible to individuals with disabilities, including provision of interpreters, subtitles, Braille, or other reasonable accommodations.
- Internal and External Registrants must demonstrate the ability to pay for all costs associated with the Event at the time of the space request.
- University Police, with input from others on the Space Usage Committee, will determine the need amount, and placement of security. If a protest or counter-protest is expected, an appropriate location must be identified by the University to allow for dissent. Internal and External Registrants are responsible for all security costs, including costs for expected protests or counter-protests. Additionally, the University must be able to obtain the necessary security in time for the Event.
- Internal Registrants may not serve as a front for External Registrants. External Registrants may cooperate with Internal Registrants in hosting an Event, but the Internal Registrant remains fully responsible for the conduct of the External Registrant.
- Recognized Student Organizations must demonstrate the Event is consistent with the purposes of the organization.
- Events registered by students must not violate the Code of Conduct. Requests that the Space Usage Committee reasonably believes will violate the Code of Conduct will be denied.
- Events that would raise alarm on campus must have a plan that the Space Usage Committee deems appropriate for providing notice to the community prior to the Event (e.g. firing of a weapon, the setting of a fire, the use of sirens, the use of bullhorns, etc.).
Before denying a request, the Space Usage Committee may advise Internal Registrants of any alterations to the Event that would allow for approval. This same courtesy is not extended to External Registrants. Decisions by the Space Usage Committee are final, including whether a registrant is deemed internal or external as well as whether the request for space involves an Event.
Failure to Comply with Policy
The University, through its Facility Operators, the Space Usage Committee, or other appropriate University personnel, will ensure the use of University Space and associated Events comply with this policy in the following ways:
- Any Internal Registrant who uses University Space for an Event without prior approval may have that Event relocated or canceled if the University learns of the violation prior to or during the Event. If the University learns of an Internal Registrant’s violation after the Event, the University may take action that includes, but is not limited to, issuing a written warning, suspending privileges to use University Space for a period of time, referral to campus disciplinary processes, or pursuing any other legal remedies available to the University.
- Any External Registrant who uses University Space for an Event without prior approval may have that Event canceled if the University learns of the violation prior to or during the Event. If the University learns of an External Registrant’s violation after the Event, the University may take action that includes, but is not limited to, issuing a written warning, permanently suspending privileges to use University Space, issuing a no trespass order, or pursuing any other legal remedies available to the University.
- Internal and External Registrants are responsible for guaranteeing that the Event’s execution is consistent with the space request that was approved. Violations may include deviating from the space request in the marketing or orchestration of an Event, violating the Code of Conduct, producing an Event of such a low production and execution quality as to cast doubt on its merit, and insufficiently communicating with the University regarding change of location, time, or Event cancellation. If the University determines an Internal Registrant did not execute an Event consistent with the registrant’s space request, it may take action that includes, but is not limited to, issuing a written warning, suspending privileges to use University Space for a period of time, referral to campus disciplinary processes, or pursuing any other legal remedies available to the University. If the University determines an External Registrant did not execute an Event consistent with the Registrant’s space request, the University may take action that includes, but is not limited to, issuing a written warning, permanently suspending privileges to use University Space, issuing a no trespass order, or pursuing any other legal remedies available to the University.
- If any member of the University community submits a written complaint to the chair of the Space Usage Committee regarding an Event, either before or after the Event, the chair will decide if a formal review is necessary. If formal review is called for, the Space Usage Committee will review information it deems relevant to understand the complaint and take whatever action it determines is appropriate to provide resolution.
Impromptu or Spontaneous Events
Vigils, forums, celebrations, or other unique Events that, by their nature, primarily benefit the University community and under no reasonable set of circumstances could meet the 14-day requirement may be granted the use of University Space provided that such Events receive expedited review by the Vice President for Student Life (for an Event that primarily benefits the University’s students) or by the Provost (for all other Events). The expedited review process is only available to Internal Registrants.
The University strongly encourages its Internal Registrants to pursue an expedited review in order to insure a safe and successful Event. However, the University supports and acknowledges that sometimes spontaneous or impromptu Events by individuals employed by or enrolled at the institution are pivotal to achieve the principles of a liberal arts education. Prior to terminating a spontaneous or impromptu Event by individuals employed by or enrolled at the institution, the University will review whether relocation to another space on campus is appropriate. This same courtesy is not extended to any organization or person who would be considered an External Registrant under this policy. The following University Space is not available for spontaneous or impromptu Events:
- Private offices, research laboratories or associated facilities, and computer centers.
- Specific areas of offices, museums, libraries, and other facilities that contain valuable or sensitive materials, collections, equipment, and records protected by law, or by existing University policy such as educational records, student-related or personnel-related records, or financial records.
- Classrooms, art and music practice rooms, seminar rooms, auditoriums, meeting rooms, or outdoor spaces in which classes, meetings, or Events are being held or are scheduled to be held.
- Outdoor and indoor locations when the free flow of traffic, both vehicular and pedestrian, is unreasonably impeded; when entrances or exits to private offices, classrooms, and meeting spaces are blocked; when undue health and safety risks are created; or when quiet hours of the University’s residential areas would be disturbed.
- Student Health Center, counseling services, public safety services, and surrounding green space or grounds (including, but not limited to, sidewalks, access roads, parking areas, etc.), communication systems, utilities, or other facilities or services vital to the continued functioning of the University.
Disorderly Conduct Related to Events
All Events must comply with all applicable laws, ordinances, rules, and regulations of any federal, state, or local government or administrative agency. Additionally, all Events must strictly comply with all applicable University policies and procedures.
Conduct that obstructs or disrupts teaching, administration, University procedures and activities, or other authorized activities on University premises, including Events hosted by Internal or External Registrants is prohibited.
Additionally, conduct that that impedes the rights of an Event’s attendees-including, but not limited to, excessive noise, continually interrupting a speaker, preventing an audience from seeing/engaging with a speaker during an Event, blocking entrances or exits, or impeding free movement-is prohibited.
Finally, use of masks or costumes that obscure identity, brandishing of weapons or items that could reasonably be believed to be weapons, words and actions that may incite violence, physical altercations, and any other act a reasonable person would believe is designed to intimidate or threaten participation in an Event is prohibited. Masks, costumes, and stage weapons used by cast members during a Furman-approved theatrical production are exempted.
Disorderly conduct as outlined above during an approved Event may subject an individual to removal, referral to campus disciplinary proceedings, or other legal action available to the University.
Picketing, distributing literature, silent or symbolic protests (e.g., holding signs, standing, etc.), or short and spontaneous verbal reactions to a speaker are acceptable forms of protest and dissent, as long as they do not result in the disorderly conduct above outlined. In order to reasonably accommodate protests or dissent by individuals enrolled at or employed by the institution, the University will review whether relocation to another space on campus is appropriate prior to terminating prohibited activity. This same courtesy does not extend to anyone external to the University. Riots or other destructive gatherings are not acceptable forms of protest and dissent.
Non-Event Use of University Space
Whether internal or external, solicitation is not allowed on campus without prior written approval. Solicitation includes, but is not limited to, approaching someone with a request or plea, as well as setting up a table or other temporary structure for the same purpose. No individuals or groups will be given permission to solicit on a door-to-door basis.
Anyone requesting to set up tables in high-traffic areas must contact the appropriate Facility Operator to obtain written approval. Furthermore, all solicitations aimed toward students should be directed to Student Life for approval. Outside religious organizations are not allowed to solicit on campus without prior written approval from the Chaplaincy. Religious student organizations are expected to conduct ministry in accordance with the Religious Council’s Guidelines. Any fliers, posters, banners, or other print material must comply with the University’s Posting of Signs and Banners Policy.
Events only open to members of a church, synagogue, mosque, or other religious body are not considered solicitation. However, if the Event is open to anyone or the religious group will invite guests from the University or local community, the Event must receive prior written approval from the Chaplaincy.
- University Images, Symbols, & Logos
Taking photographs or videos of the University campus (whether internal or external) is permitted for personal use only. All commercial and political uses of such images are prohibited without the prior approval of University Communications. Similarly, use of unmanned aerial vehicles or drones while on University property is prohibited without prior approval The logo and name of the University are registered trademarks and cannot be used without permission from the University.
The University recognizes the need for registered student groups and other University sanctioned organizations and individuals to be allowed creative freedom to communicate their activities, services, and ideas to the campus community. It is also considered important for said groups to use Furman University symbols and logos appropriately. Information on the display and/or use of University symbols and/or logos may be accessed here
- Visiting Campus
The University welcomes the public to visit its campus. Under no circumstances will the University be liable for any loss or damage to visitors’ property.
This Whistleblower Policy (this “Policy”) is effective as of May 20, 2019 and applies to all Employees (as such term is defined herein) of Furman University, a nonprofit corporation organized under the laws of the State of South Carolina (the “University”).
The University is committed to the highest possible standards of ethical, moral, and legal business conduct and to maintaining an environment in which Employees can report Misconduct without fear of retaliation. In connection with this commitment to integrity and open communication, this Policy aims (1) to provide a means by which Employees may raise concerns regarding unethical conduct, violations of the University’s policies, or illegal practices (including but not limited to questionable accounting or the reporting of fraudulent financial information), (2) to facilitate cooperation in any official inquiry or investigation by any court, agency, or other law enforcement or governmental body, and (3) to reassure Employees that they will be protected from harassment, discrimination, reprisals, or victimization for reporting such concerns.
For purposes of this Policy, the following terms shall have the meanings set forth below:
- The term “Complainant” means a person who reports a concern pursuant to the procedures set forth in this Policy.
- The term “Employee” means and includes all employees of the University, including part-time employees, temporary employees, and any person under an employment contract or similar arrangement with the University, and shall, for purposes of this Policy only, include trustees of the University and volunteers.
- The term “Good Faith” refers to a report made without malice or consideration of personal benefit where the Complainant has a reasonable basis to believe that the report is true; provided, however, that a report does not have to be proven true in order to be made in Good Faith. Good Faith is lacking when a report made under this Policy is known to be malicious, reckless, or false.
- The term “Misconduct” includes (i) any violation of any of the University’s policies, (ii) any violation of any federal, state, or local laws, regulations, or ordinances, or (iii) any unethical behavior or practice (including but not limited to questionable accounting or the reporting of fraudulent financial information).
III. Policies and Procedures
- Official Investigations. The University encourages its Employees to provide truthful information in official inquiries or investigations.
- Reporting Misconduct. The University encourages its Employees to raise Good Faith concerns about suspected Misconduct by the University itself, by its Employees, or by others on its behalf.
- Purpose. This Policy is intended to be used for serious and sensitive issues that cannot be addressed by another University policy. Ordinarily, reports of Misconduct should be made under the University’s grievance procedures. If an Employee believes that those procedures have not adequately addressed a concern or believes that the grievance procedures are unable to address a concern, the individual may follow the procedures set forth in this Section III.2.
- Reporting Options. Complainants may report concerns relating to Misconduct in of the following ways:
- By contacting the Complainant’s supervisor; or
- In the event the Complainant is not comfortable sending a report to his or her supervisor, by contacting the University’s Vice President for Finance and Administration (the “VP”) or the confidential and anonymous Campus Conduct Hotline (866-943-5787).
- Reports should describe in detail the specific facts demonstrating the basis for the belief that Misconduct has occurred.
- Timing. The University encourages its Employees to report Misconduct as soon as possible so that timely action may be taken.
- How the Report Will Be Handled. All reports made under this Policy will be taken seriously. The University has designated the VP to coordinate any necessary action in response to a report of Misconduct (if the VP is implicated in the report, he or she shall recuse him- or herself from the proceedings, and the President of the University shall select an appropriate officer of the University to continue the proceedings). The VP shall determine whether an investigation is appropriate and, if so, the form that such investigation will take. The determination will depend on the nature and gravity of the report; some concerns may be resolved by agreed action without the need for a full investigation. Where appropriate, a prompt, discreet, and independent investigation of the report may be undertaken. All Employees have a duty to cooperate in any investigation made under this Policy. Any Employee who may be implicated in the report shall not participate in any deliberation or investigation regarding the report, except, where appropriate, to present information on his or her own behalf. The VP shall determine the appropriate action to be taken following the investigation.
- Report to Complainant. When practicable and appropriate under the circumstances, Complainants will be given the opportunity to receive follow-up on their reports, including an acknowledgment that the report was received, an indication of how the matter will be dealt with (including whether further investigations will follow), and an estimate of the time that it will take for a final response.
- Report to Audit Committee. The VP will prepare and present at each meeting of the Audit Committee of the Board of Trustees a report regarding the reports received pursuant to this Policy and the actions taken by the University in response.
- Retention of Records. The University will maintain a record regarding the report and will retain it in accordance with its document retention and destruction protocols.
- Discrimination, Retaliation, or Harassment. The University strictly prohibits any discrimination, retaliation, or harassment against any Employee who makes a report in Good Faith, participates in any investigation of a report under this Policy, or provides information in any official inquiry or investigation. Employees who believe they have been subjected to any discrimination, retaliation, or harassment for having submitted a report, for participating in an investigation relating to such a report, or for providing information in any official inquiry or investigation should immediately relay the concern through the channels provided in Section III.2.2 of this Policy. Any complaint of such discrimination, retaliation, or harassment will be promptly and thoroughly investigated and, if substantiated, appropriate disciplinary action will be taken, up to and including termination.
- Confidentiality. Reasonable efforts will be made to protect the Complainant’s identity to the extent permitted by applicable law, rule, or regulation and consistent with the University’s need to conduct an investigation into the report.
- False Allegations. This Policy presumes that a Complainant will act in Good Faith when reporting Misconduct. The University reserves the right to discipline Employees who make bad faith, knowingly false, malicious, reckless, or vexatious reports, or who otherwise abuse this Policy.
- Anonymous Allegations. The University encourages Complainants to attach their names to reports because appropriate follow-up questions and investigation may not be possible unless the source of the information is identified.
V. Modifications and Amendments
The University may modify or amend this Policy from time to time as it may deem necessary and appropriate.